Booking Information
The information in this section is provided in the hopes that it will help you plan your event and ensure its success. Please feel free to contact us if you have any further questions.
Contracts
Sound Systems
Dressing Rooms
Things To Consider
Contracts
In order to confirm your booking and secure your date you must keep a few things in mind:
- To confirm your date you must send Malu Productions a non-refundable administrative fee of $50.00. This amount will be applied to your balance upon its receipt. Once we receive your administrative fee we will begin putting together your event.
- To process your contract you must provide Malu Productions with the start and end time of your event. We will not be able to send you a contract until we have this information.
- To secure your date and time you must send Malu Productions your signed contract along with your deposit (50% of the total cost of your event) by the date specified on your contract. (For example, if your event totals $1041.60 incl. Tax---your deposit would be $520.80.)
- The remainder of your balance is due either before your event date or on the day of your performance. (Using the above example of $1041.60—you would have paid a $520.80 deposit and a $50.00 administrative fee—totaling $570.80. You would then pay your balance of $470.80.)
- Cancellation Policy: Your deposit will not be refunded if you cancel your event within 10 days of the performance date. Your deposit will be refunded, less the $50.00 administrative fee, if your event is cancelled at least 11 days prior to your event date.
- Last Minute Changes: A $25.00 fee will be applied to all major changes within 10 days of your event. For example—change of location, change of date, change of time (over 30 minutes), addition of sound system, exceeding the 50 maximum audience limit on small show packages.
Sound Systems
If you are booking musicians you must have a sound system for them to use. It is best to check with Malu Productions to see if any other equipment is needed for your particular event.
A basic example of the minimum musician sound requirements is as follows:
1 DI (Direct Input box) with cords per musician
1 vocal microphone with stand and cords per musician
2 stage monitors
2 main speakers
1 mixer with at least 8 channels available
(1 instrument microphone with stand and cords per drummer if you have booked a Polynesian show)
*Please keep in mind that you need 2 electrical outlets and the number of speakers should be able to accommodate the
amount of people and your room configuration.
Most DJs do not have these sound capabilities. If you are planning on using a DJ for your event you should check with them and make sure they will have these requirements. If you are renting a hotel ballroom or community center you can check if sound is available for rental through them.
Malu Productions is able to accommodate these needs and you are welcome to rent a sound system from us.
STANDARD SOUND: Accommodates 0-100 people
Call for Pricing
EXTENDED SOUND: Accommodates 101-200 people
Call for Pricing
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Dressing Rooms
If you are hiring dancers you will need to provide appropriate dressing rooms within close proximity to their performance area. If you are using a hotel or community center you can request this information from their event planner.
The dressing room must have:
1 mirror for females
1 mirror for males
Drinking water and cups
1 table per 3 dancers
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Things To Consider
Ratio of Audience to Entertainers
Please consider the size and type of event you are planning when hiring your entertainment. If you have a large audience (250-500) 3 dancers will not be visible to everyone. If your entertainment will be performing during a cocktail hour when there is a lot of socializing occurring, you will definitely want a larger group of entertainers on stage to hold their attention.
Stage Visibility and Space
If a stage is available it is always best to allow the dancers to use it as opposed to dancing on the ballroom floor. Your audience will have a much harder time seeing our dancers if they are performing on the floor.
If using a stage please allow at least 3 feet, from left to right, per dancer to ensure adequate space for your show.
Positioning the Band
When deciding where your band should be placed, please consider that they need to be near electrical outlets and visible to your audience.
If your music will be outdoors the band will need to be under a covering to protect the musicians and their instruments from weather conditions.
Sound System Payment
If you had agreed to provide the sound for our musicians, please keep in mind that if no sound system is present at your event or your DJ does not have the proper equipment the musicians will not be able to play. If you ordered a Polynesian show or a Hula show, the lack of music would also impact your dancers.
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